The Agreement

This document constitutes an agreement between you (the attendee) and Wild Running (the Organiser). Entry into the Something Wild Festival (the Event) is strictly conditional upon the entrant agreeing to all of the terms and conditions contained within this document (the Agreement). All entrants must acknowledge that they have read and accept this agreement before registration will be completed. All entrants under the age of 18 years must submit a parental consent form to the organiser before their entry will be ‘confirmed’.

Registration Process

The organiser or their agent will maintain a registration database for all entrants and their chosen emergency contact. All information will be collected, stored and processed in accordance with the Data Protection Act 1998.

Entrants are responsible for ensuring the accuracy of their personal records within the event database. Should any information change between registration and participation, it is the individual entrants’ responsibility to ensure that their records are updated accordingly.

Entry Fees must be paid in full before entry to the event will be confirmed.

Entry to the event will only be accepted through the official website, using the online registration service provided by EventBrite or upon receipt of a postal entry form.

The event fee is NON REFUNDABLE under any circumstance.

Entrants must electronically acknowledge that they have read and agree to the event terms and conditions prior to their entry in to the event being confirmed. By doing so the entrant is unreservedly accepting all of the terms and conditions of this agreement.

All entrants under the age of 18 years must submit a completed ‘Parental Consent form to the organiser before their entry in to the event will be confirmed.

Use of Personal Data

The organiser or their agent will maintain a registration database for all entrants and their chosen emergency contact. All information will be collected, stored and processed in accordance with the Data Protection Act 1998.

The organiser may use the entrants contact information to keep them informed of the event or to notify them of other events organised or promoted by The Wild Night Run.

The organiser may share the entrants contact details with their partner organisations. All partner organisations are clearly identified on the official event website.Entrants have the right to ‘opt-out’ of this information sharing agreement at any time.

Entrants give permission for the organisers, their agents, or any other associated organisations to use any photographs, video tapes, motion pictures, website images, recordings, or any other record of the event. Such articles may be used or included on websites, media publications, advertising, promotional information, or other publicly accessible sources.

Personal Ability to Participate

It is the entrants’ responsibility to ensure they train appropriately and have the requisite level of fitness to be able to compete safely and within the time limits for the event.

Entrants must ensure their personal health is suitable for participating in the event. If in any doubt the entrant should consult their doctor.

It is the responsibility of the entrant to ensure the organisers are informed in writing of any medical conditions that could be relevant for any first-aid treatment.

If a participant believes that it is unsafe for them to continue in the event, it is their duty to notify an event official as soon as practicable. The organiser will make appropriate arrangements to get the participant to a place of safety.

Participants must be competent runners and/or swimmers, confident in their ability to complete the course safely.

For the 5km swim, entrants must have previous experience of swimming at least two miles outdoors, as the conditions in the Dart will be different to anything they have experienced indoors. All participants, with the exception of the more experienced swimmers, must wear a wetsuit. Those who elect not to wear a wetsuit must sign a disclaimer, agreeing to take full responsibility for their decision. Wearing a wetsuit improves bouyancy, as well as providing much needed insulation in a long distance swim.

For the ultra run, participants must have completed at least a 20 mile run off road or a marathon on the road and be capable of self navigation. The route will be well marked but you will still need some self navigation competency in places.

Participation in the Event

The event includes a number of races. Athletes compete within their respective age and gender category.

Tropies are awarded to the winners, with medals awarded for 2nd and 3rd places for all categories.

Cash Prizes are only awarded in categories where there are FIVE or more athletes.

Participants must act in accordance with the law and adhere to the Highway Code.

Participants are responsible for competing safely and with due respect for others.

Participants must comply with the instructions of the organisers and other course officials.

Event routes will be clearly signed and, where necessary, marshalled. However, whilst the organiser will make every effort to ensure that the routes are easy to follow, the onus of remaining on course rests with the athlete.

Should circumstances dictate, or in the interest of safety, the organisers reserve the right to make such changes to the published event routes as may be deemed necessary at their absolute discretion.

The organiser reserves the right to require a participant to retire from the race where their conduct is considered to be inappropriate. If required to retire the participant must surrender their race number to an event official and take no further part in the event.

Participants have a duty to report to an event official as soon as practicable, anything that they see or hear which they reasonably believe may impact on the safety or welfare of themselves or others, connected to the event or otherwise.

Whilst appropriate risk assessments will be carried out before the event, competitors assume full and complete responsibility for any injury or accident which may occur whilst travelling to or from the event, during the event, or whilst on any premises related to the event.

Racing in public places can be dangerous, all participants in this event must agree to waive, release and forever discharge the event organisers, sponsors, promoters, and each of their agents, representatives, successors and assigns, and all other persons associated with the event, from any liabilities, claims, actions, or damages that they may have against them arising out of or in any way connected with participation in this event. This includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise.

Cancellation & Refunds

The entry fee for the event is NON REFUNDABLE under any circumstance.

Entry fees are only valid for the original event for which they were purchased. Places or fees cannot be held over or transferred to any other event.

If, for any reason what so ever, an entrant finds themselves unable to participate they should notify the organisers as soon as reasonably practicable of their intention to withdraw from the event. This will allow the vacancy to be reallocated to anyone who may be on the event’s reserve list.

Where an entrant is unable to participate, they may elect to transfer their place to another person. Substitute riders will only be permitted to participate in the event if the ‘Transfer Policy’, as specified in this agreement, has been fully complied with. Only properly registered entrants are entitled to participate in the event.

In the unlikely event that the organisers are forced to cancel the event, due to circumstances beyond their control, entrants will be entitled to claim a refund. Requests for refunds must be received in writing no later than 30 days from the date of official event cancellation by the organisers.

Refund Applicants will be reimbursed with that part of their entry fee which are recoverable or have not been irrevocably committed to staging the event.

Extreme or unusual weather conditions are unlikely to lead to the cancellation of the event. Entrants must exercise their own experience and judgement regarding their ability, equipment and preparedness to cope with the prevailing elements before they commence.

Transfer Policy

No entrant is permitted to enter or participate using another persons details.

Transfers can be requested by email up to 7 days before the event.

Transfers will only be accepted on completion of the necessary transfer form.

Entrants are responsible for finding their own replacements. The organiser will not get involved in this process.

General Provisions

This agreement constitutes the whole agreement between the parties and any prior agreement, oral or written, are excluded.

Any failure by any party to enforce or to exercise at any time any term or any right under this agreement shall not be deemed to be a waiver of that term or right and shall not affect that party’s right to later enforce or to exercise it.

If any term of this agreement is found to be illegal or unenforceable it shall be deemed to be omitted from the agreement and shall not affect the validity of the remainder of the agreement.

Nothing in this agreement confers any right on third parties to enforce the provisions of this agreement under the Contracts (Rights of Third Parties) Act 1999.

The laws of England & Wales shall govern this agreement

Health & Safety Risk Assessment

This event is held on land, highways and byways that are open to the public. You will be participating entirely at your own risk. The organisers have completed Risk Assessment Forms. These forms will be available for inspection at the Race HQ. By registering to enter this event you accept that no liability whatsoever can be attached to Wild Night Run or any other officials of the event for any injury, loss or damage suffered by you in or by reason of the event however caused. All aspects of safety rest with the individual participants. You should treat each and every perceived hazard in exactly the same way that you would if you were out running or cycling on your own. If you do not believe that it is safe for you to continue then you must stop. If you observe anything which you consider to be a hazard to others please report it to an official as soon as it is practicable to do so.